[{"data":1,"prerenderedAt":3556},["ShallowReactive",2],{"en-blog/hmrc-vat-returns":3,"en-global-content":569,"en-article-global-content":2002,"en-blog-article-more-articles-undefined":2262,"en-blog-article-more-articles-208802999":3551},{"name":4,"created_at":5,"published_at":6,"updated_at":7,"id":8,"uuid":9,"content":10,"slug":557,"full_slug":558,"sort_by_date":43,"position":559,"tag_list":560,"is_startpage":28,"parent_id":561,"meta_data":43,"group_id":562,"first_published_at":563,"release_id":43,"lang":49,"path":43,"alternates":564,"default_full_slug":558,"translated_slugs":565},"HMRC VAT returns: an introduction for UK businesses","2022-10-24T17:02:38.991Z","2026-03-12T13:02:03.084Z","2026-03-12T13:02:03.113Z",208802999,"e1851743-195a-4783-b593-cc5da63cdb1e",{"_uid":11,"roles":12,"title":13,"author":14,"topics":59,"content":60,"noIndex":28,"category":431,"language":456,"component":444,"heroMedia":459,"sidebarCta":466,"publishedAt":467,"readingTime":468,"redirectUrl":26,"listingImage":469,"metaDescription":470,"componentsAfterTheArticle":471},"52ab5b95-347f-4f70-8f6b-905b2b5ea74f",[],"HMRC VAT returns: A complete guide for UK businesses in 2025",{"name":15,"created_at":16,"published_at":17,"updated_at":18,"id":19,"uuid":20,"content":21,"slug":41,"full_slug":42,"sort_by_date":43,"position":44,"tag_list":45,"is_startpage":28,"parent_id":46,"meta_data":43,"group_id":47,"first_published_at":48,"release_id":43,"lang":49,"path":43,"alternates":50,"default_full_slug":42,"translated_slugs":51,"_stopResolving":58},"Elizabeth Hughes","2022-10-19T17:39:09.509Z","2026-03-12T10:47:18.012Z","2026-03-12T10:47:21.868Z",206165139,"ad3a5704-c988-46ad-a77f-1c7c7d49b0be",{"_uid":22,"name":15,"links":23,"picture":24,"lastName":29,"component":30,"firstName":31,"description":32},"6ab038df-b670-494c-8332-0947ef6b2a74",[],{"alt":25,"name":26,"focus":26,"title":26,"filename":25,"copyright":26,"fieldtype":27,"is_external_url":28},"https://a.storyblok.com/f/146026/433x433/e7e6478fdf/lizzy-hughes.jpg","","asset",false,"Hughes","author","Elizabeth",{"type":33,"content":34},"doc",[35],{"type":36,"content":37},"paragraph",[38],{"text":39,"type":40},"Elizabeth Hughes is Content Manager at The Accounting Partnership","text","elizabeth-hughes","blog/author/elizabeth-hughes",null,-730,[],176408854,"746731f2-e846-42ab-94cf-cdd8f2a6b02c","2022-11-02T15:25:49.132Z","default",[],[52,54,56],{"path":42,"name":43,"lang":53,"published":43},"fr",{"path":42,"name":43,"lang":55,"published":43},"de",{"path":42,"name":43,"lang":57,"published":43},"es",true,[],{"type":33,"content":61},[62,89,93,97,101,110,117,121,127,131,135,140,144,149,153,157,173,177,182,186,190,218,222,227,313,318,322,326,331,345,349,354,358,378,383,387,391,397,401,405,423],{"type":36,"content":63},[64,71,73,83,84],{"text":65,"type":40,"marks":66},"This article was written by",[67,69],{"type":68},"bold",{"type":70},"italic",{"text":72,"type":40}," ",{"text":74,"type":40,"marks":75},"The Accountancy Partnership",[76,81,82],{"type":77,"attrs":78},"link",{"href":79,"uuid":43,"anchor":43,"target":43,"linktype":80},"https://theaccountancy.co.uk/","url",{"type":68},{"type":70},{"text":72,"type":40},{"text":85,"type":40,"marks":86},"– UK based online accountancy service.",[87,88],{"type":68},{"type":70},{"type":36,"content":90},[91],{"text":92,"type":40},"There are various thresholds, deadlines, rules, and regulations that come into play around VAT, so trust us when we say you’re not alone in feeling a little overwhelmed by it. And that’s before you start crossing borders and bringing import and export VAT into play.",{"type":36,"content":94},[95],{"text":96,"type":40},"Even the most seasoned of VAT veterans still lean on the support of qualified accountants when it comes to managing their VAT and return submissions.",{"type":36,"content":98},[99],{"text":100,"type":40},"So, in this article, we aim to provide you with a concise intro to VAT reclaims, covering all the high-level essentials you need to know about before getting started.",{"type":102,"attrs":103},"blok",{"id":104,"body":105},"f7a864a0-fc4f-4213-a0e9-0802851904f2",[106],{"_uid":107,"html":108,"component":109},"i-382a0eff-ab84-4a0e-8acb-1901e92c9cd9","\u003C!--HubSpot Call-to-Action Code -->\u003Cspan class=\"hs-cta-wrapper\" id=\"hs-cta-wrapper-2195c353-0513-4788-a487-07c082086648\">\u003Cspan class=\"hs-cta-node hs-cta-2195c353-0513-4788-a487-07c082086648\" id=\"hs-cta-2195c353-0513-4788-a487-07c082086648\">\u003C!--[if lte IE 8]>\u003Cdiv id=\"hs-cta-ie-element\">\u003C/div>\u003C![endif]-->\u003Ca href=\"https://cta-redirect.hubspot.com/cta/redirect/2694209/2195c353-0513-4788-a487-07c082086648\" >\u003Cimg class=\"hs-cta-img\" id=\"hs-cta-img-2195c353-0513-4788-a487-07c082086648\" style=\"border-width:0px;\" height=\"375\" width=\"750\" src=\"https://no-cache.hubspot.com/cta/default/2694209/2195c353-0513-4788-a487-07c082086648.png\"  alt=\"New call-to-action\"/>\u003C/a>\u003C/span>\u003Cscript charset=\"utf-8\" src=\"https://js.hscta.net/cta/current.js\">\u003C/script>\u003Cscript type=\"text/javascript\"> hbspt.cta.load(2694209, '2195c353-0513-4788-a487-07c082086648', {\"useNewLoader\":\"true\",\"region\":\"na1\"}); \u003C/script>\u003C/span>\u003C!-- end HubSpot Call-to-Action Code -->","embed",{"type":111,"attrs":112,"content":114},"heading",{"level":113},2,[115],{"text":116,"type":40},"How does VAT work?",{"type":36,"content":118},[119],{"text":120,"type":40},"Once the taxable turnover of your business reaches £85,000, you’ll need to register it for VAT. This means that you must then charge VAT on taxable goods and services. The amount of VAT is worked out at a percentage of the taxable sale. This is referred to as ‘output tax’.",{"type":111,"attrs":122,"content":124},{"level":123},3,[125],{"text":126,"type":40},"Selling",{"type":36,"content":128},[129],{"text":130,"type":40},"There are different rates of VAT, but the most common one, called standard VAT, is charged at a rate of 20%. For example, if you sell a taxable item for £100, you must then charge VAT by adding a further 20% of that amount to the sale. The amount you charge to the customer is then £120.",{"type":36,"content":132},[133],{"text":134,"type":40},"You can also choose to keep the sale price as £100, and then pay the £20 VAT yourself, out of the profit you make on the sale. This can help keep existing customers happy, but also means you’re making less profit.",{"type":111,"attrs":136,"content":137},{"level":123},[138],{"text":139,"type":40},"Buying",{"type":36,"content":141},[142],{"text":143,"type":40},"If you make a purchase from another VAT-registered business, you will be charged VAT by them. So, when the shoe is on the other foot, it’s known as ‘input tax’.",{"type":111,"attrs":145,"content":146},{"level":113},[147],{"text":148,"type":40},"Your HMRC VAT return",{"type":36,"content":150},[151],{"text":152,"type":40},"You will need to calculate how much input tax you have paid to your suppliers, and then subtract this from the output tax that you collect from your own customers.",{"type":36,"content":154},[155],{"text":156,"type":40},"You’ll report this information to HMRC every three months (your accounting period).",{"type":158,"content":159},"bullet_list",[160,167],{"type":161,"content":162},"list_item",[163],{"type":36,"content":164},[165],{"text":166,"type":40},"If you pay more tax to suppliers than you collect from customers, you’ll be able to reclaim the difference.",{"type":161,"content":168},[169],{"type":36,"content":170},[171],{"text":172,"type":40},"If you collect more than you pay to suppliers, you’ll need to pay the difference to HMRC.",{"type":36,"content":174},[175],{"text":176,"type":40},"Alternatively, if your VAT taxable turnover stays below £150,000, you can register for a flat rate scheme instead. This allows you to pay a fixed percentage to HMRC, rather than having to do the output minus input calculation.",{"type":111,"attrs":178,"content":179},{"level":113},[180],{"text":181,"type":40},"VAT invoices",{"type":36,"content":183},[184],{"text":185,"type":40},"A VAT invoice is something a business issues when it wants to charge VAT or reclaim VAT that is charged to them.",{"type":36,"content":187},[188],{"text":189,"type":40},"Some important things to note about VAT invoices:",{"type":158,"content":191},[192,202,212],{"type":161,"content":193},[194],{"type":36,"content":195},[196,200],{"text":197,"type":40,"marks":198},"Only VAT-registered businesses can issue",[199],{"type":68},{"text":201,"type":40}," this type of invoice.",{"type":161,"content":203},[204],{"type":36,"content":205},[206,208],{"text":207,"type":40},"VAT invoices are ",{"text":209,"type":40,"marks":210},"only compulsory if your customer is also VAT registered.",[211],{"type":68},{"type":161,"content":213},[214],{"type":36,"content":215},[216],{"text":217,"type":40},"Businesses that aren’t registered for VAT should only issue standard invoices (without output tax applied).",{"type":36,"content":219},[220],{"text":221,"type":40},"When it comes to VAT invoices, there are some hoops you need to jump through in order to make sure they’re fully HMRC compliant.",{"type":111,"attrs":223,"content":224},{"level":123},[225],{"text":226,"type":40},"A VAT invoice must include",{"type":158,"content":228},[229,235,241,247,253,259,265,271,277,283,289,295,301,307],{"type":161,"content":230},[231],{"type":36,"content":232},[233],{"text":234,"type":40},"Business name",{"type":161,"content":236},[237],{"type":36,"content":238},[239],{"text":240,"type":40},"Registered address",{"type":161,"content":242},[243],{"type":36,"content":244},[245],{"text":246,"type":40},"Your VAT number",{"type":161,"content":248},[249],{"type":36,"content":250},[251],{"text":252,"type":40},"The customer’s name and address",{"type":161,"content":254},[255],{"type":36,"content":256},[257],{"text":258,"type":40},"A unique invoice number",{"type":161,"content":260},[261],{"type":36,"content":262},[263],{"text":264,"type":40},"Issue date",{"type":161,"content":266},[267],{"type":36,"content":268},[269],{"text":270,"type":40},"Date of supply",{"type":161,"content":272},[273],{"type":36,"content":274},[275],{"text":276,"type":40},"Goods and/or services description",{"type":161,"content":278},[279],{"type":36,"content":280},[281],{"text":282,"type":40},"Quantity per item",{"type":161,"content":284},[285],{"type":36,"content":286},[287],{"text":288,"type":40},"Price per item (excluding VAT)",{"type":161,"content":290},[291],{"type":36,"content":292},[293],{"text":294,"type":40},"Rate of VAT per item",{"type":161,"content":296},[297],{"type":36,"content":298},[299],{"text":300,"type":40},"Any discounts applied",{"type":161,"content":302},[303],{"type":36,"content":304},[305],{"text":306,"type":40},"Total amount due (excluding VAT)",{"type":161,"content":308},[309],{"type":36,"content":310},[311],{"text":312,"type":40},"Total sum of VAT due",{"type":111,"attrs":314,"content":315},{"level":113},[316],{"text":317,"type":40},"When does a business need to register for VAT?",{"type":36,"content":319},[320],{"text":321,"type":40},"Compulsory registration comes into action when a business’s VAT taxable turnover exceeds the current threshold, which, as it stands right now, is £85,000.",{"type":36,"content":323},[324],{"text":325,"type":40},"So, if you know your VAT taxable turnover (the sum of everything sold that is NOT exempt from VAT) is going to surpass that limit, it’s time to get VAT registered.",{"type":111,"attrs":327,"content":328},{"level":123},[329],{"text":330,"type":40},"You will need to register for VAT if:",{"type":158,"content":332},[333,339],{"type":161,"content":334},[335],{"type":36,"content":336},[337],{"text":338,"type":40},"You know your VAT taxable turnover is going to be more than £85,000 in the next 30 days.",{"type":161,"content":340},[341],{"type":36,"content":342},[343],{"text":344,"type":40},"Your business had a VAT taxable turnover of more than £85,000 during the last 12 calendar months.",{"type":36,"content":346},[347],{"text":348,"type":40},"This legally applies to all traders – sole traders, partnerships, and limited companies alike. It is possible to apply for a registration exception if your taxable turnover goes over the threshold temporarily.",{"type":111,"attrs":350,"content":351},{"level":123},[352],{"text":353,"type":40},"Can you register voluntarily?",{"type":36,"content":355},[356],{"text":357,"type":40},"Some people will choose to register their business for VAT on a voluntary basis.",{"type":158,"content":359},[360,366,372],{"type":161,"content":361},[362],{"type":36,"content":363},[364],{"text":365,"type":40},"Tax saving opportunities for customers who can reclaim VAT themselves.",{"type":161,"content":367},[368],{"type":36,"content":369},[370],{"text":371,"type":40},"It can help the business appear larger and more established than it is.",{"type":161,"content":373},[374],{"type":36,"content":375},[376],{"text":377,"type":40},"If you regularly pay more tax to suppliers than you charge to customers (for instance, if you sell goods and services which are not VAT taxable but pay a lot of VAT on business supplies), registering for VAT means you can reclaim the difference.",{"type":111,"attrs":379,"content":380},{"level":113},[381],{"text":382,"type":40},"Postponed VAT and new VAT rules post-Brexit",{"type":36,"content":384},[385],{"text":386,"type":40},"As of 1 January 2021, VAT-registered businesses that import goods into the UK from anywhere in the world can now use a system known as ‘postponed VAT’.",{"type":36,"content":388},[389],{"text":390,"type":40},"Postponed VAT allows registered businesses to account for import VAT on their VAT Return, rather than having to pay it as soon as the goods reach the UK border. The system is designed to negate any impact on cash flow when importing goods.",{"type":36,"content":392},[393],{"text":394,"type":40,"marks":395},"Customs declarations and the payment of any other necessary duties will still be required.",[396],{"type":68},{"type":36,"content":398},[399],{"text":400,"type":40},"Since the beginning of 2021, businesses now require an EORI number to export goods out of the UK, and will also need to know the EU EORI number for any European businesses they are exporting to.",{"type":36,"content":402},[403],{"text":404,"type":40},"Whoever the UK business is exporting to within the EU will need to pay tax on whatever it is they’re importing.",{"type":36,"content":406},[407,409,411,412,414,421],{"text":408,"type":40},"You’ll be glad to know, if you didn’t already, that domestic VAT rules remain the same post-Brexit, so there’s no need to worry about that. Phew!",{"type":410},"hard_break",{"type":410},{"text":413,"type":40},"The next step: ",{"text":415,"type":40,"marks":416},"learn how to improve the VAT return process and automate this painful task",[417],{"type":77,"attrs":418},{"href":419,"uuid":43,"anchor":43,"target":420,"linktype":80},"https://www.spendesk.com/blog/vat-recovery/","_self",{"text":422,"type":40},". ",{"type":36,"content":424},[425],{"type":102,"attrs":426},{"id":427,"body":428},"99e8a5d8-0374-4854-9985-8dc16705019c",[429],{"_uid":430,"html":108,"component":109},"c80d6425-e291-4588-852b-47eaa0dd6d74",{"name":432,"created_at":433,"published_at":17,"updated_at":434,"id":435,"uuid":436,"content":437,"slug":444,"full_slug":445,"sort_by_date":43,"position":446,"tag_list":447,"is_startpage":28,"parent_id":448,"meta_data":43,"group_id":449,"first_published_at":450,"release_id":43,"lang":49,"path":43,"alternates":451,"default_full_slug":445,"translated_slugs":452,"_stopResolving":58},"Article","2022-08-16T21:22:30.004Z","2026-03-12T10:47:19.141Z",176457684,"8247dae6-c25f-40a0-a55e-abc94cf94989",{"_uid":438,"icon":439,"name":432,"component":443},"407a665a-29cb-4d52-87ff-12de3e192c58",{"id":440,"alt":441,"name":26,"focus":26,"title":26,"filename":442,"copyright":26,"fieldtype":27,"is_external_url":28},5859474,"edit-img","https://a.storyblok.com/f/146026/x/fd72101ce9/edit.svg","category","article","blog/category/article",0,[],176456151,"124984e3-bd16-480f-bdda-d9b6ec869fc7","2022-11-02T15:25:23.777Z",[],[453,454,455],{"path":445,"name":43,"lang":53,"published":43},{"path":445,"name":43,"lang":55,"published":43},{"path":445,"name":43,"lang":57,"published":43},[49,457,458],"en-us","en-eu",[460],{"_uid":461,"asset":462,"shadow":28,"caption":26,"overlay":464,"component":465},"4713d302-b1eb-42a7-ad35-9e0f4c962bba",{"alt":26,"name":26,"focus":26,"title":26,"filename":463,"copyright":26,"fieldtype":27,"is_external_url":28},"https://a.storyblok.com/f/146026/1190x670/c3dc74d9e3/hmrc-vat-return.jpg",[],"image",[],"2024-02-06 00:00","4",[],"Navigate HMRC VAT returns with confidence. Learn about submission deadlines, requirements, digital filing systems, and best practices to ensure your UK business stays compliant with the latest VAT regulations.",[472],{"_uid":473,"items":474,"heading":530,"reverse":28,"component":548,"sectionSettings":549},"922ca195-287e-44e2-b252-7c25d8dfae17",[475,485,494,503,512,521],{"_uid":476,"title":477,"component":478,"description":479},"9a03df06-5de4-4687-8a95-25d529b92170","What VAT return rules apply to UK businesses in 2025?","faqItem",{"type":33,"content":480},[481],{"type":36,"content":482},[483],{"text":484,"type":40},"HMRC requires most VAT-registered UK businesses to submit regular VAT returns and keep accurate VAT records for all taxable transactions. Spendesk captures receipts and invoices with VAT details, stores VAT amounts against each transaction, and produces VAT-ready exports that integrate with accounting systems for compliant record-keeping and VAT return preparation.",{"_uid":486,"title":487,"component":478,"description":488},"4f64dd11-a87f-4195-94fc-c84cff3d8657","How does Making Tax Digital (MTD) affect VAT submissions and can Spendesk help?",{"type":33,"content":489},[490],{"type":36,"content":491},[492],{"text":493,"type":40},"Making Tax Digital mandates digital VAT records and compatible submissions for most VAT-registered businesses. Spendesk captures VAT data on receipts, assigns VAT codes, and exports VAT-ready reports in CSV or through integrations with Xero, QuickBooks, and Sage so accountants can complete MTD-compliant VAT submissions efficiently.",{"_uid":495,"title":496,"component":478,"description":497},"bb583649-750c-44e0-9261-82bf30600031","How can Spendesk help capture VAT on supplier invoices and receipts?",{"type":33,"content":498},[499],{"type":36,"content":500},[501],{"text":502,"type":40},"Spendesk captures supplier invoices and receipt images via the mobile app and automatically extracts VAT amounts and invoice details. Spendesk’s receipt OCR and invoice upload features attach VAT totals to each transaction, enabling finance teams to reconcile VAT quickly and reduce manual data entry during VAT return preparation.",{"_uid":504,"title":505,"component":478,"description":506},"a810c7b2-1ea8-4e94-b06f-0063cea6c24b","Can Spendesk export VAT-ready reports for HMRC VAT returns?",{"type":33,"content":507},[508],{"type":36,"content":509},[510],{"text":511,"type":40},"Spendesk generates VAT-ready exports that include taxable totals, VAT amounts, and VAT codes by period. Spendesk’s export tools produce CSVs or sync data to accounting platforms so accountants can compile boxes 1–9 for HMRC VAT returns and maintain compliant VAT records for audit purposes.",{"_uid":513,"title":514,"component":478,"description":515},"3b2daa96-2385-400e-a145-30e760c515c7","How does Spendesk handle different VAT rates and partial-exempt expenses?",{"type":33,"content":516},[517],{"type":36,"content":518},[519],{"text":520,"type":40},"Spendesk lets finance teams assign VAT rates and VAT codes to transactions and supports manual overrides for complex cases. Spendesk’s expense tagging and bookkeeping mapping help separate standard, reduced, zero-rated, and partially exempt expenses so VAT is recorded correctly for later reclaim and reporting.",{"_uid":522,"title":523,"component":478,"description":524},"77c0c1b4-c09b-40a2-8648-e98e8b5a8228","How do I reclaim VAT on employee expenses with Spendesk?",{"type":33,"content":525},[526],{"type":36,"content":527},[528],{"text":529,"type":40},"Spendesk stores receipt images with VAT amounts and matches them to expense claims, enabling accurate VAT identification for reclaim. 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