[{"data":1,"prerenderedAt":4038},["ShallowReactive",2],{"en-blog/travel-and-expense-management":3,"en-global-content":1038,"en-article-global-content":2448,"en-blog-article-more-articles-850961c4-ad89-4a0e-9294-8ac179da7176":2709,"en-blog-article-more-articles-213435271":4033},{"name":4,"created_at":5,"published_at":6,"updated_at":7,"id":8,"uuid":9,"content":10,"slug":1026,"full_slug":1027,"sort_by_date":52,"position":1028,"tag_list":1029,"is_startpage":26,"parent_id":1030,"meta_data":52,"group_id":1031,"first_published_at":1032,"release_id":52,"lang":70,"path":52,"alternates":1033,"default_full_slug":1027,"translated_slugs":1034},"The complete guide to company travel & expense management","2022-11-02T17:58:07.546Z","2026-03-12T10:47:18.012Z","2026-03-12T10:47:47.703Z",213435271,"c61f095f-a9ac-4bf1-bafa-c1f2c43c56c4",{"_uid":11,"roles":12,"title":13,"author":14,"topics":79,"content":101,"noIndex":26,"category":917,"language":942,"component":930,"heroMedia":945,"sidebarCta":953,"publishedAt":954,"readingTime":955,"redirectUrl":24,"listingImage":956,"metaDescription":957,"componentsAfterTheArticle":958},"a1499a5f-583f-457a-aa9c-12df18452238",[],"Travel expense management: The complete guide to company policies",{"name":15,"created_at":16,"published_at":6,"updated_at":17,"id":18,"uuid":19,"content":20,"slug":63,"full_slug":64,"sort_by_date":52,"position":65,"tag_list":66,"is_startpage":26,"parent_id":67,"meta_data":52,"group_id":68,"first_published_at":69,"release_id":52,"lang":70,"path":52,"alternates":71,"default_full_slug":64,"translated_slugs":72,"_stopResolving":38},"Chris Dunne","2024-11-25T19:47:17.907Z","2026-03-12T10:48:04.132Z",584506034,"ced1d806-6e64-42d6-8b0f-d708ebbdbbfa",{"_uid":21,"links":22,"picture":39,"lastName":43,"component":44,"firstName":45,"description":46},"88e4340f-e2bc-42fe-a8f0-79dafdd55f97",[23],{"tag":24,"_uid":25,"hide":26,"icon":27,"link":32,"type":24,"label":24,"style":36,"component":37,"mobileLabel":24,"onClickEvent":24,"openInANewTab":38,"horizontalFill":26},"","74ed5df6-6607-44c9-8870-23a2db0b8f4a",false,{"id":28,"alt":24,"name":24,"focus":24,"title":24,"source":24,"filename":29,"copyright":24,"fieldtype":30,"meta_data":31,"is_external_url":26},4129791,"https://a.storyblok.com/f/146026/x/315bd7d0c7/ic_linkedin.svg","asset",{},{"id":24,"url":33,"linktype":34,"fieldtype":35,"cached_url":33},"https://www.linkedin.com/in/chrisdunne4/","url","multilink","primary","cta",true,{"id":40,"alt":24,"name":24,"focus":24,"title":24,"source":24,"filename":41,"copyright":24,"fieldtype":30,"meta_data":42,"is_external_url":26},18695910,"https://a.storyblok.com/f/146026/349x349/9150c24a43/chris-dunne.jpg",{},"Dunne","author","Chris",{"type":47,"content":48},"doc",[49],{"type":50,"attrs":51,"content":54},"paragraph",{"textAlign":52,"key":53},null,"p-0",[55],{"text":56,"type":57,"marks":58},"Chris Dunne is our Senior Content Marketing Manager. Based in Derry, he brings over 15 years of marketing experience to our content strategy. Outside of work, Chris loves spending time with his two young children, playing football, and exploring Ireland. ","text",[59],{"type":60,"attrs":61},"textStyle",{"color":62},"#3D3929","chris-dunne","blog/author/chris-dunne",-1150,[],176408854,"62a23d5f-cd56-4dee-91e3-5642f66fa78c","2024-11-25T20:08:58.249Z","default",[],[73,75,77],{"path":64,"name":52,"lang":74,"published":52},"fr",{"path":64,"name":52,"lang":76,"published":52},"de",{"path":64,"name":52,"lang":78,"published":52},"es",[80],{"name":81,"created_at":82,"published_at":6,"updated_at":83,"id":84,"uuid":85,"content":86,"slug":89,"full_slug":90,"sort_by_date":52,"position":91,"tag_list":92,"is_startpage":26,"parent_id":93,"meta_data":52,"group_id":94,"first_published_at":95,"release_id":52,"lang":70,"path":52,"alternates":96,"default_full_slug":90,"translated_slugs":97,"_stopResolving":38},"Expense management","2022-10-19T17:57:51.580Z","2026-03-12T10:47:22.910Z",206171408,"850961c4-ad89-4a0e-9294-8ac179da7176",{"_uid":87,"name":81,"component":88},"1d1a3e21-352f-4cb9-aa7b-7c289d6480be","tag","expense-management","blog/topic/expense-management",-120,[],176456153,"3eab4956-fb03-4f41-b5a2-7a537d9ab106","2022-11-02T15:24:53.472Z",[],[98,99,100],{"path":90,"name":52,"lang":74,"published":52},{"path":90,"name":52,"lang":76,"published":52},{"path":90,"name":52,"lang":78,"published":52},{"type":47,"content":102},[103,114,135,145,149,156,172,176,180,184,230,255,259,264,278,295,318,322,326,370,375,379,405,410,437,449,459,511,516,520,543,549,561,566,570,580,600,617,622,632,637,641,651,681,698,702,707,711,715,719,724,741,746,750,767,772,787,797,801,806,816,820,825,837,841,845,850,854,863,867,872,876,880,909],{"type":50,"content":104},[105,107,112],{"text":106,"type":57},"Travel and expenses are essential to operations and growth for businesses of all sizes. But how do companies determine ",{"text":108,"type":57,"marks":109},"what are acceptable business expenses",[110],{"type":111},"bold",{"text":113,"type":57}," or the contrary? The answer lies in creating comprehensive travel and expense (T&E) policies that protect your bottom line while empowering your team.",{"type":50,"content":115},[116,118,133],{"text":117,"type":57},"Without a formal policy, keeping track of employee spending can be overwhelming. Approving expenses on a whim and letting anyone make major spend decisions isn't great for company finances. Without proper T&E policies, companies face significant ",{"text":119,"type":57,"marks":120},"fraud risks",[121],{"type":122,"attrs":123},"link",{"href":124,"uuid":125,"anchor":52,"target":126,"linktype":127,"story":128},"/blog/financial-fraud-risks","fc10beaa-3ff3-4867-8b13-55066f9e11ff","_self","story",{"name":129,"id":130,"uuid":125,"slug":131,"url":132,"full_slug":132,"_stopResolving":38},"Financial fraud: The five biggest risks finance teams face",208735274,"financial-fraud-risks","blog/financial-fraud-risks",{"text":134,"type":57},", with the ACFE reporting that organisations typically lose 5% of their total revenue to various forms of occupational fraud. Left unchecked, business expenses can quickly escalate and drain company funds that are needed elsewhere.",{"type":50,"content":136},[137,139,143],{"text":138,"type":57},"To manage travel and business costs more effectively, company leadership can create a ",{"text":140,"type":57,"marks":141},"standard set of rules that apply to all employee spending",[142],{"type":111},{"text":144,"type":57},". These guidelines let leadership define what eligible expenses are and help employees follow company protocol more easily when travelling for business.",{"type":50,"content":146},[147],{"text":148,"type":57},"In this article, we explain why travel and expense management is important and some of the common challenges that come with it. We’ll also list the key tips, tools, and resources you can use to create a strong T&E policy and to better manage your company’s expenses.",{"type":150,"attrs":151,"content":153},"heading",{"level":152},2,[154],{"text":155,"type":57},"What is travel and expense management?",{"type":50,"content":157},[158,164,166,170],{"text":159,"type":57,"marks":160},"Travel and expense management is the backbone of financial control for any growing business. ",[161],{"type":60,"attrs":162},{"color":163},"#111418",{"text":165,"type":57},"Travel and expense (T&E) management involves ",{"text":167,"type":57,"marks":168},"documenting and processing company business expenses",[169],{"type":111},{"text":171,"type":57}," for tax deduction purposes. The legal definition of what counts as tax-deductible expenses depends on the country the business is based.",{"type":50,"content":173},[174],{"text":175,"type":57},"Business expenses are tax-deductible in most countries, meaning companies pay reduced or no tax on them. And these purchases must be business-related in nature to be eligible for legal tax deduction.",{"type":50,"content":177},[178],{"text":179,"type":57},"Specific expense reporting processes are also determined by each country’s tax organisation. But no matter where you’re based, it’s crucial to report all eligible expenses to optimise and lower your tax liability.",{"type":50,"content":181},[182],{"text":183,"type":57},"Common business travel expenses include:",{"type":185,"content":186},"bullet_list",[187,194,200,206,224],{"type":188,"content":189},"list_item",[190],{"type":50,"content":191},[192],{"text":193,"type":57},"Accommodation: hotels, lodging",{"type":188,"content":195},[196],{"type":50,"content":197},[198],{"text":199,"type":57},"Transportation: tickets for planes, trains, buses, rental cars, and petrol",{"type":188,"content":201},[202],{"type":50,"content":203},[204],{"text":205,"type":57},"Entertainment: restaurants, shows, events",{"type":188,"content":207},[208],{"type":50,"content":209},[210,222],{"text":211,"type":57,"marks":212},"Per diems",[213],{"type":122,"attrs":214},{"href":215,"uuid":216,"anchor":52,"target":126,"linktype":127,"story":217},"/glossary/per-diem","c57c5d94-5f76-480d-8e40-59705594c87a",{"name":218,"id":219,"uuid":216,"slug":220,"url":221,"full_slug":221,"_stopResolving":38},"Per diem",272738434,"per-diem","glossary/per-diem",{"text":223,"type":57},": country-specific allowances for food, accommodation, and mileage",{"type":188,"content":225},[226],{"type":50,"content":227},[228],{"text":229,"type":57},"Electronics and other essential gear: computers, phones, tablets",{"type":50,"content":231},[232,234,240,242,253],{"text":233,"type":57},"Employees often pay out of pocket for business expenses, then submit an ",{"text":235,"type":57,"marks":236},"expense claim",[237],{"type":122,"attrs":238},{"href":239,"uuid":52,"anchor":52,"target":52,"linktype":34},"https://www.spendesk.com/glossary/expense-claims/?__hstc=45788219.6bd277d96aac4473b681945287e9d9fb.1664814139777.1664814139777.1664814139777.1&__hssc=45788219.1.1664814139781&__hsfp=2607337039",{"text":241,"type":57}," to their employer for ",{"text":243,"type":57,"marks":244},"reimbursement",[245],{"type":122,"attrs":246},{"href":247,"uuid":248,"anchor":52,"target":52,"linktype":127,"story":249},"reimbursable-expenses-business","2a872b89-270c-436a-a48f-67f4ef1c5db3",{"name":250,"id":251,"uuid":248,"slug":247,"url":252,"full_slug":252,"_stopResolving":38},"Reimbursable expenses: how to manage claims for your business",208733151,"blog/reimbursable-expenses-business",{"text":254,"type":57}," afterwards. Employees should submit all expense receipts to the finance team by the end of each fiscal closing period. This is often a challenge for many companies, which we’ll get into shortly.",{"type":50,"content":256},[257],{"text":258,"type":57},"In the case of an audit, companies need to provide proof (including purchase receipts and bank statements) that all reported company expenses are essential and specifically support business operations.",{"type":150,"attrs":260,"content":261},{"level":152},[262],{"text":263,"type":57},"What is a T&E policy?",{"type":265,"attrs":266},"blok",{"id":267,"body":268},"1a8d3f37-2f78-4f4f-8dae-493905e6d0ee",[269],{"_uid":270,"type":24,"asset":271,"caption":24,"overlay":276,"component":277},"i-d1914bd2-da39-4266-aa46-f15ac79ce424",{"id":272,"alt":24,"name":24,"focus":24,"title":24,"source":24,"filename":273,"copyright":24,"fieldtype":30,"meta_data":274,"is_external_url":26},16304999,"https://a.storyblok.com/f/146026/395x264/c7d2ff4301/solutions-page_carrousel_use-case_travel.png",{"size":275},"789x526",[],"image",{"type":50,"content":279},[280,282,293],{"text":281,"type":57},"To make ",{"text":283,"type":57,"marks":284},"travel expense management",[285],{"type":122,"attrs":286},{"href":287,"uuid":288,"anchor":52,"target":52,"linktype":127,"story":289},"corporate-travel-management","4e4354ca-3d26-48df-bc4d-558d26052683",{"name":290,"id":291,"uuid":288,"slug":287,"url":292,"full_slug":292,"_stopResolving":38},"The complete guide to corporate travel management",208733179,"blog/corporate-travel-management",{"text":294,"type":57}," easier, companies develop T&E policies to regulate how team members spend company funds on business trips and business-related expenses.",{"type":50,"content":296},[297,299,303,305,316],{"text":298,"type":57},"T&E policies should apply to all scenarios where employees perform ",{"text":300,"type":57,"marks":301},"work-related activities outside the office",[302],{"type":111},{"text":304,"type":57},". That includes international and domestic travel and even day trips. Note: T&E policies don’t cover ",{"text":306,"type":57,"marks":307},"remote work",[308],{"type":122,"attrs":309},{"href":310,"uuid":311,"anchor":52,"target":52,"linktype":127,"story":312},"how-to-work-from-home-resources-tools","814a6b19-cc08-43e2-9e91-1033074d5112",{"name":313,"id":314,"uuid":311,"slug":310,"url":315,"full_slug":315,"_stopResolving":38},"How to work from home: 47 resources, tips & tools for remote teams",208785718,"blog/how-to-work-from-home-resources-tools",{"text":317,"type":57}," situations, which require a separate policy.",{"type":50,"content":319},[320],{"text":321,"type":57},"Implementing an internal policy for travel & expenses brings benefits to businesses of all sizes and industries. A well-written T&E policy clearly defines what qualifies as essential employee spending and helps finance teams streamline expense reporting and approvals. This keeps businesses tax-compliant and ready in case of an audit.",{"type":50,"content":323},[324],{"text":325,"type":57},"Your T&E policy should typically cover the following topics:",{"type":185,"content":327},[328,334,340,346,352,358,364],{"type":188,"content":329},[330],{"type":50,"content":331},[332],{"text":333,"type":57},"Where and how to book travel",{"type":188,"content":335},[336],{"type":50,"content":337},[338],{"text":339,"type":57},"The criteria for approving or rejecting an itinerary",{"type":188,"content":341},[342],{"type":50,"content":343},[344],{"text":345,"type":57},"The expense reimbursement process",{"type":188,"content":347},[348],{"type":50,"content":349},[350],{"text":351,"type":57},"Accepted flights and trains, including class, budgets and spending limits",{"type":188,"content":353},[354],{"type":50,"content":355},[356],{"text":357,"type":57},"Accepted hotels, including the star class allowed based on location, along with allowable and non-allowable incidental expenses",{"type":188,"content":359},[360],{"type":50,"content":361},[362],{"text":363,"type":57},"Ground transport guidelines for rental cars, ride-sharing services, and personal car usage",{"type":188,"content":365},[366],{"type":50,"content":367},[368],{"text":369,"type":57},"Meal allowances",{"type":150,"attrs":371,"content":372},{"level":152},[373],{"text":374,"type":57},"The hidden costs of poor T&E management",{"type":50,"content":376},[377],{"text":378,"type":57},"Before diving into solutions, it's worth understanding what's at stake. Companies with weak T&E processes typically face:",{"type":185,"content":380},[381,387,393,399],{"type":188,"content":382},[383],{"type":50,"content":384},[385],{"text":386,"type":57},"Employee frustration and delayed reimbursements leading to lower morale",{"type":188,"content":388},[389],{"type":50,"content":390},[391],{"text":392,"type":57},"Compliance risks that could result in tax penalties",{"type":188,"content":394},[395],{"type":50,"content":396},[397],{"text":398,"type":57},"Cash flow issues from unpredictable spending patterns",{"type":188,"content":400},[401],{"type":50,"content":402},[403],{"text":404,"type":57},"Time wasted – finance teams spend up to 20% of their time chasing receipts and processing manual expenses",{"type":150,"attrs":406,"content":407},{"level":152},[408],{"text":409,"type":57},"Why T&E management can be challenging",{"type":50,"content":411},[412,414,419,421,426,430,435],{"text":413,"type":57},"Let's be honest:",{"text":415,"type":57,"marks":416}," expense reporting and ",[417],{"type":60,"attrs":418},{"color":163},{"text":420,"type":57},"reconciliation",{"text":422,"type":57,"marks":423}," are often tedious and laborious tasks for both employees and finance teams. Without clear spending processes and infrastructure, it becomes ",[424],{"type":60,"attrs":425},{"color":163},{"text":427,"type":57,"marks":428},"impossible to keep track of paperwork",[429],{"type":111},{"text":431,"type":57,"marks":432}," as a company grows. ",[433],{"type":60,"attrs":434},{"color":163},{"text":436,"type":57},"And the bigger you get, the messier it becomes.",{"type":50,"content":438},[439,441,447],{"text":440,"type":57},"Inefficient ",{"text":442,"type":57,"marks":443},"T&E processes",[444],{"type":122,"attrs":445},{"href":446,"uuid":52,"anchor":52,"target":52,"linktype":34},"https://www.spendesk.com/en-eu/glossary/t-e-expenses/",{"text":448,"type":57}," make it hard for teams to spend when they need to and even harder to track purchases when they do.",{"type":50,"content":450},[451,453,457],{"text":452,"type":57},"These are common pain points in companies with ",{"text":454,"type":57,"marks":455},"ineffective or outdated T&E processes",[456],{"type":111},{"text":458,"type":57},":",{"type":185,"content":460},[461,471,481,491,501],{"type":188,"content":462},[463],{"type":50,"content":464},[465,469],{"text":466,"type":57,"marks":467},"Limited access to funds",[468],{"type":111},{"text":470,"type":57},": Many companies still use one corporate card that is used by the whole team. Shared company cards are hard to track down and easily lost when they’re being physically passed around from employee to employee. This poses serious issues when team members need to spend quickly.",{"type":188,"content":472},[473],{"type":50,"content":474},[475,479],{"text":476,"type":57,"marks":477},"High security risk",[478],{"type":111},{"text":480,"type":57},": Generic payment methods don’t attribute payments to a unique purchaser. And it’s hard to catch fraudulent spending when expenses aren’t traceable. This leaves companies vulnerable to a plethora of financial risks whenever company payment methods are being used.",{"type":188,"content":482},[483],{"type":50,"content":484},[485,489],{"text":486,"type":57,"marks":487},"No spend visibility:",[488],{"type":111},{"text":490,"type":57}," Finance teams with low spend visibility often struggle with healthy budgeting and balancing cash flow. This makes it difficult to scale company growth. Effective finance teams should always be aware of what company funds are being spent on and why.",{"type":188,"content":492},[493],{"type":50,"content":494},[495,499],{"text":496,"type":57,"marks":497},"Slow reimbursements:",[498],{"type":111},{"text":500,"type":57}," Manual expense reporting and approvals are often conducted over long back-and-forth email chains. Reimbursements can take weeks to months to be issued if they’re not lost in a sea of communications in the meantime. These outdated processes waste time for both employees and finance teams.",{"type":188,"content":502},[503],{"type":50,"content":504},[505,509],{"text":506,"type":57,"marks":507},"Messy bookkeeping:",[508],{"type":111},{"text":510,"type":57}," Poor T&E management makes it difficult to know what counts as eligible expenses. When some employee purchases qualify and others don’t, sorting through it gets messy and manual, making financial close an even more stressful time than it should be.",{"type":150,"attrs":512,"content":513},{"level":152},[514],{"text":515,"type":57},"6 keys to better travel expense management",{"type":50,"content":517},[518],{"text":519,"type":57},"Although there are common challenges in T&E management, every business is different. Determining how to best manage your employee spending depends on your company’s structure and culture.",{"type":50,"content":521},[522,524,535,537,541],{"text":523,"type":57},"But alongside a ",{"text":525,"type":57,"marks":526},"solid T&E policy",[527],{"type":122,"attrs":528},{"href":529,"uuid":530,"anchor":52,"target":52,"linktype":127,"story":531},"expense-policy-basics","f5a24a40-4ca3-4616-a4a9-b6e19397cbc9",{"name":532,"id":533,"uuid":530,"slug":529,"url":534,"full_slug":534,"_stopResolving":38},"Expense policy 101: understanding the basics",208731673,"blog/expense-policy-basics",{"text":536,"type":57},", following these best practices will make any travel and expense process ",{"text":538,"type":57,"marks":539},"more effective and efficient",[540],{"type":111},{"text":542,"type":57}," – no matter what industry you’re in.",{"type":150,"attrs":544,"content":546},{"level":545},3,[547],{"text":548,"type":57},"1. Use a travel expense policy template",{"type":50,"content":550},[551,553,559],{"text":552,"type":57},"It’s not always easy or fun to write company policies. Make your finance team's and employees’ lives easier by using a policy template. Our ",{"text":554,"type":57,"marks":555},"ready-to-use template",[556],{"type":122,"attrs":557},{"href":558,"uuid":52,"anchor":52,"target":52,"linktype":34},"https://get.spendesk.com/travel-expense-policy-template",{"text":560,"type":57}," includes all the legal requirements and best practices – just customise it with your company details.",{"type":150,"attrs":562,"content":563},{"level":545},[564],{"text":565,"type":57},"2. Write your T&E policy in layman’s terms",{"type":50,"content":567},[568],{"text":569,"type":57},"Most people agree: legal documents are a bore to read. The majority of your employees won’t be scrutinising each word of your T&E policy – unless they’re looking for a specific answer.",{"type":50,"content":571},[572,574,578],{"text":573,"type":57},"The solution? ",{"text":575,"type":57,"marks":576},"Keep your written policy simple and easy to skim",[577],{"type":111},{"text":579,"type":57},". Skip the jargon and avoid long rambling paragraphs. Format it for easy reading with these elements:",{"type":185,"content":581},[582,588,594],{"type":188,"content":583},[584],{"type":50,"content":585},[586],{"text":587,"type":57},"Table of contents",{"type":188,"content":589},[590],{"type":50,"content":591},[592],{"text":593,"type":57},"Bullet points, flowcharts, and tables to highlight information visually",{"type":188,"content":595},[596],{"type":50,"content":597},[598],{"text":599,"type":57},"Clear headings and bolded details that summarise key points",{"type":50,"content":601},[602,604,615],{"text":603,"type":57},"A straightforward policy leaves no room for misinterpretation and makes it easy for employees to follow. (Psst, here are more tips on creating a succinct ",{"text":605,"type":57,"marks":606},"T&E policy",[607],{"type":122,"attrs":608},{"href":609,"uuid":610,"anchor":52,"target":52,"linktype":127,"story":611},"travel-and-expense-policy-best-practices-8-tips","ff4137b4-a5f8-40cb-b18c-fd9b4f60627e",{"name":612,"id":613,"uuid":610,"slug":609,"url":614,"full_slug":614,"_stopResolving":38},"Travel and expense policy best practices: 8 tips",208785695,"blog/travel-and-expense-policy-best-practices-8-tips",{"text":616,"type":57},".)",{"type":150,"attrs":618,"content":619},{"level":545},[620],{"text":621,"type":57},"3. Apply fair spending rules",{"type":50,"content":623},[624,626,630],{"text":625,"type":57},"When it comes to creating spend guidelines, it’s best to ",{"text":627,"type":57,"marks":628},"apply the same rules across your entire workforce",[629],{"type":111},{"text":631,"type":57},". Case in point: If you give managers significantly more company spending allowance and flexibility than other team members for business trip bookings, don’t be surprised if there’s some huffing and puffing around the watercooler.",{"type":150,"attrs":633,"content":634},{"level":545},[635],{"text":636,"type":57},"4. Centralise T&E management with comprehensive tools",{"type":50,"content":638},[639],{"text":640,"type":57},"Stop playing software Tetris. Lots of companies use different SaaS tools to manage their travel & expense processes. But it's easy to waste time jumping between redundant dashboards and apps to complete a single task.",{"type":50,"content":642},[643,645,649],{"text":644,"type":57},"The solution? Choose solutions that offer ",{"text":646,"type":57,"marks":647},"comprehensive features and complementary integrations",[648],{"type":111},{"text":650,"type":57},". For example, a travel management platform that allows your employees to book their own accommodation and transportation from a selection of pre-approved suppliers.",{"type":50,"content":652},[653,661,665,667,679],{"text":654,"type":57,"marks":655},"TravelPerk",[656,660],{"type":122,"attrs":657},{"href":658,"uuid":52,"anchor":52,"target":659,"linktype":34},"https://www.travelperk.com/?utm_source=spendesk&utm_medium=ipp&utm_campaign=19-04-GL-DO-Spendesk-1986","_blank",{"type":111},{"text":662,"type":57,"marks":663}," is a perfect example",[664],{"type":111},{"text":666,"type":57},". It lets your team members select and book flights, trains, taxis, and accommodation themselves, using the rules and guidelines you give them. They can pay within the platform, so you don't need to share the company card. And every booking is within the ",{"text":668,"type":57,"marks":669},"company T&E policy",[670],{"type":122,"attrs":671},{"href":672,"uuid":673,"anchor":52,"target":126,"linktype":127,"story":674},"/blog/travel-expense-policy-samples","4b3b2fc3-ce87-436a-bacf-6610d8ffefbe",{"name":675,"id":676,"uuid":673,"slug":677,"url":678,"full_slug":678,"_stopResolving":38},"10 travel & expense policy samples, templates & resources",208785711,"travel-expense-policy-samples","blog/travel-expense-policy-samples",{"text":680,"type":57},", so there are no nasty surprises. ",{"type":50,"content":682},[683,685,696],{"text":684,"type":57},"Pair this with an ",{"text":686,"type":57,"marks":687},"expense management tool",[688],{"type":122,"attrs":689},{"href":690,"uuid":691,"anchor":52,"target":126,"linktype":127,"story":692},"/expense-management-software","1c9f0a4a-55a7-46a3-aa93-4bd1ac73c52a",{"name":693,"id":694,"uuid":691,"slug":695,"url":695,"full_slug":695,"_stopResolving":38},"Expense management software",130935631,"expense-management-software",{"text":697,"type":57}," that automatically imports data directly from your travel management solution – then streamlines receipt capture, expense reports, approvals, and reimbursements all in one place.",{"type":50,"content":699},[700],{"text":701,"type":57},"Which is exactly why Spendesk integrates with TravelPerk, so trip invoices and receipts sync automatically when you pay with Spendesk cards, helping finance reconcile bookings faster and keep travel spend within policy.",{"type":150,"attrs":703,"content":704},{"level":545},[705],{"text":706,"type":57},"5. Go with a paperless policy",{"type":50,"content":708},[709],{"text":710,"type":57},"Modern expense policies should be accessible to your team at anytime from anywhere. That doesn’t happen when it’s a stack of paper sitting in a file cabinet.",{"type":50,"content":712},[713],{"text":714,"type":57},"As mentioned in the previous point, integrating your T&E policy directly into your travel management and expense management tools means employees can spend confidently without having to refer to the rules for every other purchase.",{"type":50,"content":716},[717],{"text":718,"type":57},"This makes business travel stress-free (pleasant, even!) for your employees and keeps finance teams and managers in control of company travel spending.",{"type":150,"attrs":720,"content":721},{"level":545},[722],{"text":723,"type":57},"6. Update your T&E policy regularly",{"type":50,"content":725},[726,728,739],{"text":727,"type":57},"As your business grows and evolves, employee travel and expense behaviours are bound to change as well. Your ",{"text":729,"type":57,"marks":730},"expense policy",[731],{"type":122,"attrs":732},{"href":733,"uuid":734,"anchor":52,"target":52,"linktype":127,"story":735},"expense-policy-guide","4a84f287-5289-4327-8d93-7fb2a67dae5e",{"name":736,"id":737,"uuid":734,"slug":733,"url":738,"full_slug":738,"_stopResolving":38},"Company expense policy: A guide for modern businesses",208735308,"blog/expense-policy-guide",{"text":740,"type":57}," should be adapted to match the latest needs of the company. Keeping your T&E policy up to date ensures employees don’t worry about booking travel with the wrong suppliers or going over budget.",{"type":150,"attrs":742,"content":743},{"level":152},[744],{"text":745,"type":57},"Tools and processes for flawless travel expense management",{"type":50,"content":747},[748],{"text":749,"type":57},"The foundation for strong travel and expense management is a solid expense policy, supported by comprehensive software solutions.",{"type":50,"content":751},[752,754,765],{"text":753,"type":57},"The best T&E processes eliminate time-consuming reimbursements by preventing employees from having to spend out of pocket in the first place. 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Never lose a receipt again by automating this step.",{"type":50,"content":855},[856,861],{"text":849,"type":57,"marks":857},[858],{"type":122,"attrs":859},{"href":860,"uuid":52,"anchor":52,"target":52,"linktype":34},"https://www.spendesk.com/en-eu/receipt-collection/",{"text":862,"type":57}," allows employees to snap a photo of the receipt immediately after purchase – instantly reconciling the payment. OCR technology extracts receipt data to forward essential details into your software solution. You can even set automatic notifications for payments that are missing receipts.",{"type":50,"content":864},[865],{"text":866,"type":57},"No more chasing down employees at month-end closing. Reconciliation during tax preparation can finally be a breeze.",{"type":150,"attrs":868,"content":869},{"level":152},[870],{"text":871,"type":57},"Ready to transform your T&E management?",{"type":50,"content":873},[874],{"text":875,"type":57},"Well-written travel and expense policies simplify and streamline the expense reporting and reimbursement processes for employees and finance teams alike.",{"type":50,"content":877},[878],{"text":879,"type":57},"By automating T&E management, your finance teams gain greater visibility and control over company spending. Even better, you empower your employees to make the best spending decisions for the company.",{"type":50,"content":881},[882,886,892,905],{"text":883,"type":57,"marks":884},"Want to see how much time and money you could save? 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Subscribe to our newsletter to stay informed.",[2552,2553],"08873884-f99d-46d2-9481-0563134fdd37","2ef12409-8f14-46b2-a8d0-0175290269ec",[2555],{"cta":2556,"_uid":2557,"items":2558,"heading":2685,"reverse":26,"component":1017,"sectionSettings":2706},[],"1320905c-cdee-41a4-bbec-6d93ca2e4e3f",[2559,2628],{"_uid":2560,"title":2561,"component":965,"description":2562},"dfc0accd-ab64-464a-8597-b76754748f04","What is spend management?",{"type":47,"content":2563},[2564,2568],{"type":50,"content":2565},[2566],{"text":2567,"type":57},"Business spending includes different types of spend:",{"type":2569,"attrs":2570,"content":2573},"ordered_list",{"order":2571},{"order":2572},1,[2574,2585,2596],{"type":188,"content":2575},[2576],{"type":50,"content":2577},[2578,2582,2584],{"text":2579,"type":57,"marks":2580},"Strategic",[2581],{"type":111},{"text":2583,"type":57}," spend is usually centralized and managed by C-level executives with dedicated spenders. 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